Licenses Module & Color Coding Guidelines

The licenses section gives you an overview over the status of your Crews’ licenses, trainings, qualifications, and endorsement.

Critical items set up as ‘Required’ will be displayed in red.

For the old qualifications structure some items such as "number of landings on type" are counted automatically and updated accordingly.

Screen Elements

Filters

Filter your crew based on their role or filter by an aircraft or ops team.

Choose to show mandatory licenses only or to show the archived items as well (old or inactive qualifications).

Search box

Search for crew members based on their names or search for a license. Use the toggle to select which item you are looking for. 

Crew members

See the column of the crew members whose positions are selected by the checkboxes above.  

Licences

Abbreviations of the names of all the licenses that are necessary for the operation of your company. Remember to setup an abbreviation in the qualifications tree.

Intersections

See the expiry date of the given license of the given crew member at the intersection of the crew members and the licenses.

A single number (e.g. 2 on the picture) indicates that this pilot has two licenses of this type.

Click on a license code to focus the view on that item only.

Qualification Color Coding Guidelines

In the Staff module, qualifications are color-coded based on their status and expiration dates. The color-coding logic is as follows:

1. Red Color Criteria:
   • The qualification is a "template" qualification, meaning it is not a real qualification entered by the user, but rather a required qualification based on crew assignments or other system requirements.
   • The qualification does not have a "satisfied" status (true).
2. Red or Yellow:
   • Another qualification does not cover the qualification and is not archived.
   • The system checks the "Revalidation Period Start" and "Revalidation Period End" dates, which are derived from the Qualification settings (Grace).
   • If the item is between the "Revalidation Period Start" and "Revalidation Period End" (by default, 90 days before expiration and 30 days before expiration) the colour is set to yellow. The usage of grace settings overwrites the default revalidation periods it sets a specific date range for it.
   • If the item is within 5 days of expiration, the colour will change to flashing yellow.
3. Red Color Criteria (Expiration-based):
   • If there are less than 5 days until the expiration date (or grace expiration date for Grace qualifications), the colour is set to red. The "5 days" value is hard-coded in the front end.
   • If the expiration date has passed, and it is less than 2 days after the expiration date, the colour is set to red and flashing.
   • If it is more than 2 days after the expiration date, the colour remains red.

In the Licenses module, the colour-coding logic is the same as in the Staff module, except for the following:

• If it is more than 2 days after the expiration date, the color is set to gray.

Qualification "Satisfied" Status Determination The qualification 'status.satisfied' is set to true if:

• The qualification does not expire, or
• The current date is before the expiration or grace expiration date.

However, regardless of the expiration date, the qualification status may be invalidated if:

• The base qualification is not satisfied, or
• Crew restrictions are not satisfied.

Revalidation Period Calculation

• The "revalidationPeriodStart" is set relative to the expiration date, following the Grace Period Start qualification settings.
• The "revalidationPeriodEnd" is set relative to the expiration date, following the Grace Period End qualification settings.

Backend Defaults On the backend, there are default values for:

• revalidationStartBeforeExpiryDays = 90
• revalidationEndBeforeExpiryDays = 30

These defaults can be overridden in the operator admin settings. However, they are used only when sending expiration notifications and not for determining the qualification revalidation period.